How to Prepare for EveryScape Photography?

A little preparation can make a big difference in how your WebScape tour will ultimately look. Good preparation can also help to minimize the costs incurred by photo touch-ups later in the process. Please help us make sure your property is in the best possible condition when we photograph it. Below are some suggestions to ensure the highest quality presentation of your property.

Planning Considerations:

1) Do you want people in your shots?

Uniformed staff posing for pictures adds a feeling of hospitality to pictures. In general we plan our photo shoot to avoid guests and therefore we have not supplied waivers in the past. If waivers and/or shots without people are a major concern, please let us know during the Pre-photography stage. Simple face blurring where people's identities are not recognizable can be applied at no additional so that a waiver will not be necessary. Any further digital alterations post-shoot will be out-of scope adjustment.

Providing the photographer with a staff member to help with guest traffic control can speed up the photography process and yield better results.

2) What lighting conditions best showcase each location?

  • Consider which areas you prefer photographed in the day vs. the night.
  • All available lights should be switched on for rooms, restaurants, lobby, bars etc....

3) Everything in a location will be seen

  • Unlike traditional point-and-shoot photography, panoramas capture everything in sight, whether it is desirable or not.

Location selection: What sets you apart

Think about what areas of your property set you apart from the competition and the areas that are difficult to describe, verbally. With any WebScape Tour we typically photograph the following areas (where available) including the spaces that link or connect one area to another.

  • Entrance to property
  • Front door area
  • Lobby
  • Restaurants
  • Outdoor sitting areas
  • Pools
  • Beach areas
  • Indoor and outdoor viewing areas
  • Meeting/event space
  • Spa and Fitness Centers
  • Areas of special interest (gardens, off-property meeting areas, local, destination content, etc.)
  • Accommodations (standard, deluxe, suites, Penthouse, Bungalows, etc.)

Preparation tips for different types of WebScapes

It is always a good idea to walk through the property yourself before the photographer arrives to make sure the area is neat, and that any enhancements (such as flowers, special arrangements) are in place in advance. For example:

Entrance to property

  • Delivery trucks and undesired cars are kept out of view
  • The area should be scheduled at a time of low traffic so that obstructions are minimal

Front door area

  • Garbage bins are empty or out of view
  • Bell staff or greeters are available and staged to welcome guests in through the front doors
  • The area should be scheduled at a time of low traffic so that obstructions are minimal

Lobby

  • Stray items are cleaned up
  • Public areas are clean and organized
  • Windows, carpets, and mirrors are clean
  • The area should be scheduled at a time of low traffic so that obstructions are minimal

Restaurant

  • Chairs are positioned/organized
  • Restaurant tables are set
  • Stray items are cleaned up (glasses, dishes, etc.)
  • Visible service areas are clear of service items

Outdoor sitting areas

  • Outside umbrellas are up
  • Stray items are cleaned up
  • Foliage and landscaping cleaned up

Pools

  • Outside umbrellas are up
  • Chairs are positioned/organized
  • Stray items are cleaned up (pool toys, towels, etc.)

Beach areas

  • Outside umbrellas are up
  • Water Sports areas organized
  • Lounge chairs arranged/organized

Meeting & Event space

  • The arrangement of seats, tables and settings in your meeting rooms is as you would like it to be portrayed.
  • Consider bringing flowers or plants into rooms to beautify the area.
  • Windows, carpets, and mirrors are clean
  • If you would like us to photograph a room just before a meeting or event, when it is set up, let us know ASAP (schedule it accordingly)
  • Let the photographer know the name of each room type being photographed, so we can accurately present them in your digital walkthrough.

Spa and Fitness Centers

  • Windows, carpets, and mirrors are clean
  • Stray items are cleaned up
  • Exercise equipment organized

Accommodations

  • Bedspreads and drapes are neat
  • Windows, carpets, and mirrors are clean
  • Any visible robes and towels in the guestroom bathrooms are hanging/folded neatly or put away
  • When choosing guest room(s), consider rooms with nice views and/or terraces
  • Consider bringing flowers or plants into guest rooms to beautify the area.
  • Let the photographer know the name of each room type photographed, so we can accurately present them in your digital walkthrough.

Scheduling Photography for Large Properties

Timing can greatly affect how certain areas appear in a photograph. To ensure that the various areas of your property are showcased at their best, we request that you take the time to plan a loose schedule of your photography. Consider the time constraints below while planning, as well as such factors as lighting, traffic, and geography. Also be sure to allow for meals and breaks in the photographer's day.

Consider the following when scheduling your tour:

  • It will take the photographer about 20 minutes to shoot a small guestroom with bath
  • 40 minutes or more for multi room or multi-floor accommodation
  • Public areas such as the Lobby are often shot in the morning before breakfast (7-8am) to avoid crowds
  • Restaurants often prefer to shoot before lunch or in the evening and night
  • Small Meeting areas take 5-10 minutes. Large Meeting areas (multi-room or surrounding semi-public meeting areas) require 40 minutes to an hour. Keep in mind semi-public areas may need to be closed off.
  • Pool areas are like semi-public areas. These are usually shot in the morning (breakfast time) when it is sunny-but no one is outside (like 9 am). It is usually 10-20 minutes to shoot around 1 pool (if it is all set up in advance). For multiple pools please multiply accordingly.
  • Plan for Photographer's breakfast (approx 30 minutes), lunch (approx 30 minutes to an hour) and dinner (1 hour). A Photographer break will be 1 extra hour for a full day shoot of 12 hours or more. For example a photographer may start at 7am and shoot through the evening/dusk 7pm (or later depending on client night shot needs). If this is the case, then at some point 1 hour will be added into the schedule.